Creating a Fragrance-Free Workplace: Benefits and Easy Steps
The use of fragrances and scented products in the workplace can cause serious health problems and a lack of inclusion and accessibility for one in thirty-four Canadians diagnosed with the disability of Multiple Chemical Sensitivity (MCS) (CCHS, 2020), and for those who suffer from other conditions such as asthma, dermatitis, and migraines. Scents in products like perfumes, air fresheners, and cleaning supplies can make some people feel sick. Individuals with MCS or asthma are especially affected by these fragrances. A well-implemented and monitored fragrance-free policy at work, includes the use of least-toxic products, and can create a healthier, more inclusive space for everyone. Let’s explore why this is important and how to implement a policy in your workplace.
Why Choose a Fragrance-Free Workplace?
Better Health for All Employees
Fragranced and other products can contain many different chemicals and exposure to them can interfere with productivity, and can cause headaches, dizziness, breathing problems, and skin irritation. For people with MCS, asthma, or allergies, scents in the air can cause severe reactions, making it hard to function. Going fragrance-free helps everyone feel healthier and more comfortable at work.
Creates an Inclusive Environment
A fragrance-free, least-toxic workplace is more welcoming for people sensitized to the chemicals in scents. People with multiple chemical sensitivity don’t feel left out or stressed at work when everyone avoids wearing scented products and refrains from using scented detergents and fabric softeners.
Boosts Productivity and Focus
When employees feel comfortable and free from fragrance-related symptoms, they can focus better on their tasks. A healthier work environment means less sick time and fewer distractions, which boosts productivity.
Supports Legal and Ethical Responsibilities
Employers are required to ensure that their workplace is a safe and comfortable space for everyone. They must make appropriate product choices to support all employees. Creating and implementing a fragrance-free policy is a simple way for the employer to follow measures to have a safe and comfortable workplace, while showing respect for employee health.
How to Create a Fragrance-Free Policy
A fragrance-free policy might sound challenging, but with these steps, it can be simple and effective:
1. Make a Clear Policy
Create a fragrance-free policy explaining which products should not be used in the workplace, like perfumes, scents, and all perfumed products, including lotions, hair products and air fresheners. Products used for cleaning and maintenance, and office supplies are also important. The information shared should stress that the policy includes the use of only the least-toxic products. Make sure the policy is easy to understand and respectful of all employees.
2. Share the Benefits and Purpose
Explain why the policy is being introduced. Share information about how fragrances and certain chemicals impact accessibility and inclusion for people with Multiple Chemical Sensitivity (MCS) and other health issues. When employees understand the reason behind the policy, they are more likely to support it.
3. Post Friendly Reminders Around the Office and in public messaging
Place reminder signs around the workplace, especially at entrances, in bathrooms, and in shared spaces. Also include the policy in phone messages, on the website, on job applications, to vendors, and delivery, maintenance and cleaning crews. This will help remind everyone to follow the policy and keep the space safe for everyone.
Conclusion
By creating a fragrance-free, least-toxic workplace, you will ensure that everyone can enjoy a safe and comfortable environment. A fragrance-free policy shows respect for health, supports employees with chemical sensitivities, creates a more inclusive workplace and protects our environment. Embracing a fragrance-free environment may be a small change, but it can make a big difference in employee well-being and job satisfaction.
